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Software System Selection (3S)

With so much information and software available, it can be hard just figuring out where to start.

One important item to consider before you dive in is how the vendor sells their software. Some vendors do not actually sell their product directly, but through a channel of resellers. That can make a big difference when buying, implementing and maintaining software.

Most users incur huge costs in refining their specifications during implementation as they learn more about their own needs. With software, a six-month project often drags out to one or two years as more custom pieces have to be designed to work with each other.

Do not rely on vague promises that the software is easy to modify, in an easy language, or is “modular.” Software always takes longer to implement than anyone plans and that can mean it will cost more money and resources than you initially anticipate.

But let’s take a step back and start with the basics so you can prevent this from happening:

First: Analyze your organization and find out what role you need the software to perform in achieving your organization’s mission.

Second: Evaluate what problems or limitations you have with your current software and/or multiple databases to determine your essential and desired functionality.

Third: Compile a list of software vendors and their products that may meet the functionality needs determined in your analysis.

These are only the beginning of the software selection process …

Software System Selection - Fit

 

Software System Selection - Steps